Job Description

Job Description

Job Description

Description:

Open Until Filled

GENERAL PURPOSE

Performs a variety of complex technical and administrative duties to aid in the operations of the Beaver County Commission office, Economic Development, and Tourism efforts.

SUPERVISION RECEIVED

Works under the direct supervision of the County Commission and Commission Coordinator.

SUPERVISION EXERCISED:

None.

ESSENTIAL FUNCTIONS

Acts as receptionist; answers phone and routes calls; takes and relays messages; provides information to inquiring parties; responds to general questions related to department functions; transcribes material into documents, letters, reports, memos, minutes or other general correspondence; composes routine letters and informative notices.

Monitors department calendar to assure against conflicts; schedules appointments; books travel, advises personnel of meeting requirements; monitors deadlines for special activities such as hearings, legal notices, mailings, postings, etc.; apprises commission and/or board members of meeting schedules.

Performs document filing and maintenance; receives and processes records, applications, appeals, reports and various documents related to the legal obligations and functions of the department; purges records according to established guidelines and regulations.

Operates computer and printer; inputs and retrieves data; compiles reports and maintains various computerized files, records and documents.

Upon Request attends meetings; takes and transcribes minutes, hearings, resolutions, ordinances, correspondence, and other projects from recordings or hand written minutes; organizes maps and necessary display materials; provides request application forms for agenda items.

Assists Coordinator in managing the day-to-day operations of the County Commission office including Economic Development and Tourism efforts.

Schedules meeting rooms and manages vehicle fleet for the administrative offices. Attends County Commission meetings; prepares agendas and notices; post public hearing and notices to Utah Public Notice website, prepares notices for newspaper; prepares commission packet and related correspondence, organizes maps and necessary display materials; provides requested application forms for agenda items. Summarizes and prepares action items from commission meeting.

Responsible for developing and maintaining county social media content for the County Commission and Economic Development. Help locate and obtain grants for Economic Development. Assists with the distribution and compilation presentations, surveys and databases and in preparing reports and presentations to help promote Beaver County.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. Graduation from college with an associate degree in marketing, business, communications or related field;

AND

B. Two (2) years of responsible experience in one or more of the following fields: secretarial duties, public administration, economic development, business development, marketing or some other related field.

OR

C. An equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities:

Working knowledge of modern office practices and procedures; excellent numerical and data entry skills, strong organizational and time management skills; Strong communication skills both written and verbal, Attention to detail and accuracy in processing; personal computer operations and various program applications such as Word, Excel, Website Searches, Publisher, Adobe, etc. telephone etiquette, various office equipment. Administrative procedures; of legal processes associated with the maintenance of public records and documents; public notice requirements, interpersonal communication skills, bookkeeping and basic accounting; meet tight deadlines and handle confidential information with discretion.

Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files. Work effectively and ethically with citizens and with other employees to meet the needs of the community and the organization. Demonstrate work behaviors that model the County’s values and further the County’s mission.

3. Special Qualifications: Must have a valid Utah Driver’s License in accordance with Beaver County personnel policy. Must be bondable.

4. Work Environment: Work is performed in an office, or other environmentally controlled room. Work may be performed in a very noisy place. Some work takes place away from the office in varying conditions. Typically sit at a desk or table; occasionally works outside in varying degrees of weather; occasionally walk, stand, and stoop; occasionally lift, carry, push or pull or otherwise move objects weighing up to 50 pounds; regularly drive a motor vehicle; use tools or equipment requiring a high degree of dexterity; work for sustained periods of time maintaining concentrated attention to detail. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, and discriminating thinking.

*****

Disclaimer : In compliance with the ADA, reasonable accommodation will be considered, upon request, on a case-by-case basis during both the pre-employment process and to accommodate post-employment changes in employee physical abilities. Accommodation decisions will be influenced by the need to prevent “undue hardship” to the city. The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

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